Event Travel Management

Seamlessly Integrating Travel & Accommodations with Event Planning and Travel Management Software

If you manage business travel and accommodations for event attendees, you know that without the right travel management solution, the details can be complex and time-consuming.

Luckily, EventPro's Event Planning Suit has two powerful, purpose designed modules designed to help you, the Event Accommodations Module and Event Travel Module.

These two travel management tools will help you manage all of the crucial details of the business travel & accommodation arrangements, from expense reporting and expense management to corporate travel booking and more. Our top travel management software helps you manage all the details, including:.

And because the Event Accommodations and Event Travel Modules are directly integrated with EventPro, reservations for those business travelers will be attached to the appropriate attendees and events, easily accessible for review, editing and printing. Business travel planning has never been so easy!

Work More Efficiently with One Streamlined System

Book Multiple Attendees in One Step

The "multi-add" feature in the Event Accommodations and Event Travel Modules allows you to add a travel or accommodation arrangement to multiple attendees in one quick process. The data entry for business trips is done in a fraction of the time, and you avoid the errors that arise when re-keying information. The "multi-edit" and "multi-delete" functions work in the same way, allowing you to change or delete multiple records in the time it normally takes to change or delete one.

Import Reservations

If you already have travel and accommodation arrangements organized within files or databases, use the import feature in the Event Accommodations and Event Travel Modules to quickly add them to the event. With travel management solutions like this, you save time and money.

Let Attendees Enter the Information for You

Using the Event Accommodations and Event Travel Modules in conjunction with EPConnect Attendee Online, you can allow attendees to select or enter their travel and accommodation information online. You then simply import the information back into EventPro for fast, accurate organization of attendee travel & accommodations.

View & Distribute Accurate Information

Centralized Information

Because both of the Event Accommodations and Event Travel Modules are integrated with EventPro, all of your travel & accommodation information will be connected to the relevant attendees and events. This makes it easier for you and your staff members to find and view critical information.

Don't Leave Attendees Out in the Cold

When you add travel and accommodation records to attendees, the Event Accommodations and Event Travel Modules will automatically check the check in/check out dates against the arrival/departure dates. If there is a date discrepancy – e.g. the attendee's travel arrives a day ahead of the accommodation check-in – you will receive a warning.

Print Vital Information in Easy-to-Read Reports

Use the reports built into the Event Accommodations and Event Travel Modules to easily track which attendees are coming and going. You can quickly review records like reserved accommodation rooms, arrival and departure times, check in and check out dates, and more. In a sense, this makes your travel management software a form of expense management solution, helping you keep tabs on the travel expenses part of your event budget

Easy, Accurate Billing with Integrated Finance

Thanks to EventPro's multifunctional design, your event finance data and travel & accommodation records are all integrated together for easy billing.* When assigning travel and accommodation reservations to attendees, you can indicate who will be billed for the reservations, making this a spend management solution. When you later generate an invoice for the bill-to party, the travel and accommodation charges will be automatically pulled in for easy, accurate attendee billing through this element of the expense management software.

* With EventPro's Invoices & Payments Module

Put the Event Planning Modules or the complete Suite to work for you

Contact our friendly & helpful Solutions Consultants today for a free demonstration.