If you deal with event attendees, you know that it can be difficult to keep track of all the important details to make sure everyone has a great event experience. When it comes to pulling off memorable in-person events, attendee management gives rise to many questions:
Attendee ModuleSimplify the chore of tracking attendee details with EventPro's Attendee Module. Our attendee management software is specially designed to help event professionals organize all critical elements of attendee management in one easy-to-use area:
* You can customize the attendee management functionality of your EventPro Software with the Resource Management Module, Invoices & Payments Module and Task Management Module.
By connecting your attendee and event management in one streamlined system, you will...
Easily collect and organize attendee data to track attendance with EventPro's built-in reports. You can copy repeat attendees from event to event, or import attendance tracking information to reduce data entry.
The Attendee Module will streamline administrative functions so that you can do more in less time, reducing the costs of attendee management. It will be easier to manage registration forms, edit attendee information, send follow-up reminders, arrange seating, invoice attendees, track finances, and more.
It doesn't exactly encourage event attendance to have attendees endure agonizingly long phone calls to register or wait forever while information is mailed out. With quick and easy registration, prompt responses to requests, and consistent follow-ups, you can improve attendee engagement and build your audience.
To sum it up... The versatile Attendee Module does everything you would expect for fundamental attendee management.
Do you want to save time and let attendees register themselves online? Check out the EPConnect Attendee Online Module.
Do you arrange travel & accommodations for attendees? EventPro's Event Accommodations and Event Travel modules are specifically designed for storing and scheduling travel & accommodation arrangements.
Create any kind of registration package you need with many different options, including a flexible charge structure that allows you manage registrations with ease; you can set up per-package, per-function, or per-table rates, or to create rates based on event activities, attendee type, company category, or time of registration.
Seating arrangements save time, avoid attendee confusion, and make the most of available space. With the Attendee Module, you simply drag and drop attendee names onto place settings at the tables in the seating chart. It's that easy!
During event preparation, there is a steady flow of communication between organizer and attendees – invitations, RSVPs, registrations, confirmations, invoices, and so on. The Attendee Module logs all attendee interactions and allows you to schedule related task reminders, ensuring that you complete all requirements on time.
If you need to send a communication to multiple attendees, such as invitations or confirmations, the Mail Merge feature makes this task quick and effortless, while still personalizing messages for each attendee.
Categorizing an attendee as a "Guest" allows you to link that person to another attendee, which is convenient for billing & seating purposes. If several attendees are part of the same group, you can assign the attendees as guests of one main attendee so that you can bill one entity for all expenses. Save time by duplicating details from the main attendee, such as registration packages and travel arrangements.
With EventPro's Invoice & Payment Module, you can easily record attendees' invoices and payments under their individual finance records. For fast billing, you can create a batch of invoices for multiple attendees with one easy step-by-step wizard.
* With the EventPro Invoices & Payments Module
The Attendee Module helps you organize details unique to attendee management. For example, you can store special information about attendees who will be performing a duty at a function, such as presenting or speaking, and for attendees who require specific equipment at the event.
If you have on-site housing, EventPro's Housing Module can integrate your accommodation management information into your event management system, so that your event, accommodation & attendee records are all connected. It's that simple and efficient to create accommodation arrangements for attendees.
* With EventPro's Housing Module
This is another time-saving feature that helps you avoid manual data entry. If you already have attendee information in files or databases, use the import feature to quickly add attendees to the event. If one event has some of the same attendees as a previous event - whether a few or many - you can simply copy those attendees over into the new event.
If you want to see how EventPro attendee management software can help you manage in-person or virtual events, contact us today for a free demonstration.