Professional Venue, Event and Catering Management Software

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Catering Management
by EventPro Software

All-in-One

Software Solution

Venue
Management

Event
Management

Catering
Management

On-Prem or Cloud

DEploy EventPro Software your way - from your local desktop, your network, or from the cloud.

Real catering management software

for real caterers’ needs

Whether catering is your entire business, or one of the many event components you need to manage, EventPro has you covered.

Food & beverage management is not an afterthought in EventPro Software. Combined with robust event management capabilities, EventPro’s flexible catering & beverage system adapts to your unique combination of needs, whether you manage...

Events and on-site catering at your own venue
Third-party venues, including bookings and on- or off-site catering
Off-site catering that is brought into third-party venues or delivered

Catering Management features you're looking for

With EventPro, you can mix and match options to create the custom management solution tailored to your venue's unique needs.

Wizards guide you through the steps

of entering a

booking, account, contact & other

key functionality.

Booking
Wizards

The venue booking calendar allows you

to manage all of

your bookable

spaces in a simple

but advanced featured calendar.

Shared Booking
Calendar

Effectively organize and provide catering services, whether

you manage

catering at your venue, other venues, or catering deliveries.

Catering
Management

Create the beverage configurations and packages that you need, and set prices.

Beverage
Management

Track audio/visual, chairs, tables, decorations, signs, linens, tableware,

and more

Resource Management

Assign staffing requirements to your bookings, including all important information with built-in notes, comments and requirements

Staffing
Management

Create pre-defined packages of your resources for quick assignment.

Package
Management

Manage clients with easy access to all details & activities,
to drive marketing campaigns & keep track of all

client & prospect communications.

Integrated
CRM

Provides an effective, time-saving way

to track leads & opportunities and easily convert them into clients with bookings.

Sales
Management

EventPro allows you to email standard contact letters and reports with any M.A.P.I compliant email program.

Communications
Logs

Invoicing and payments are an integral part of the system.

Invoicing
and Payments

This fully integrated module tracks revenue and cost items as you work, speeding up data collection and eliminating errors.

Integrated
Budgets

Stick to

event timelines, coordinate work assignments, and meet deadlines.

Task
Management

Unique & powerful drag-and-drop

event organization

for event locations, functions, resources and attendee assignments.

Itinerary
Scheduler

Track attendee management details, including function attendees, guests, fees, seating, invitations,
& RSVPs.

Attendee
Management

Helps you with

every detail related

to booth and

exhibitor management.

Booth / Exhibitor
Management

Manage event travel and accommodation requirements with all of the information connected to the relevant attendees and events.

Travel & Accommodations

Create elegant, precise floor plans that reflect your professional image.

Floorplans

EventPro comes complete with a

suite of professional reports for all of

your booking, finance and management reporting needs.

Powerful
Reporting

To ensure confidentiality,
your System Administrator
controls each user’s access to various sections of
EventPro.

Assignable
User Security

Allows users to
view your Location Booking Calendar online. - allowing multiple definable views for the optimal picture of venue location use.

Online Booking Calendar

Users can create

and edit bookings online. New events are easy to book online with the

step-by-step

New Booking

Wizard.

Online Space Booking

Allows users to add online Enquiries, which are automatically

pulled for easy processing.

Online Booking Enquiries

Create and email out EventPro invoices with a login link so that the invoice can be paid online.

Online
Invoicing

Visitors can view

an event webpage with event details

and registration

links

Event
Webpages

Attendees can

events online.

Online Event
Registrations

Your very own time-saving assistants
to simplify and streamline your workflow.

Virtual
Assistants

Instantly gather

real-time data in a personalized layout

to quickly review progress of your current projects and make smart on-the-spot decisions.

Customizable
Dashboards

Easy-to-use

reporting tools that deliver the real-time data you need for informed decision making.

Data Analysis
Tools

Evaluate the

success of different elements in your organization using

the measurements that are relevant

to you.

KPITools

Flexible event catering, your way

EventPro’s multi-level catering system allows you to organize and customize your catering options in the way that best suits your catering business.

Your catering items and menus are set up in a central resource database, which simplifies data entry, streamlines event detail setup, and ensures minimal alterations are needed in the event of price or availability changes.

However, EventPro’s catering management still allows for unprecedented flexibility at the individual booking/event level. When setting up catering orders for an booking/event, you have a range of choices:

Select an existing menu, and use it as is;
Select an existing menu, and customize it;
Create a new menu completely from scratch, anything from a simple, one-sentence description to a detailed breakdown of individually priced items that can be selected from an overall list of available catering items. You can even multi-add a selection of items or whole groups of items at once.

Choose any of these options, or pretty much anything in between. You truly have to see it in action to appreciate it!

Don’t settle for limitations

Catering-only software might be able to manage your catering-specific orders, but it won’t have the range and capability to deal with the other event organization requirements you may come across. This will become a problem if your business expands and you suddenly need to handle other event details like setup items, staffing, and venue bookings. The fact that your business is growing should never be a problem!

EventPro’s catering-specific features are more in-depth, more powerful and more flexible, and when combined with the comprehensive capabilities of full event and venue management software, EventPro is the system that can grow with your business – as far as you want to take it.

A Complete Solution for Success

With your catering system (and eventually, other event information as your business expands) centralized in one streamlined program, you can maximize the potential of your catering company. Don’t struggle with limited software when you can enjoy the benefits of working in EventPro:

Increased efficiency & less data entry
Better organization
Improved accuracy
Better collaboration & distribution of information
More professional image

Believe It or Not, It Gets Even Better...

Avoid errors, backtracking
& double-checking

When menu or price changes are coming up, you can enter all of the new menus and prices in advance and simply set the date from which those menus and prices will be effective, i.e. the “Effective Date”. When that effective date arrives, the new menus and prices will come into effect automatically.

We call this “Effective Date Pricing”, and our clients love it. It makes catering setup fast, easy and accurate – no more accidentally using last year’s price sheet!

Flexible pricing options –
from items to packages

Speaking of pricing, you can set up your EventPro catering pricing per menu, per item or a mixture of both, and then choose whether the menu quantity is set manually or automatically from the overall booking attendance.

Need more flexibility? How about pre-built or on-the-fly packages that can even span beverage, setup and staffing items, priced either at a flat rate or per person? And, of course we have detailed package account breakdowns to keep the accountants happy.

Replace your piles
of sticky notes

Need an area to enter notes? EventPro includes specific areas for menu notes, special customer requirements, catering item notes, and even kitchen preparation notes per item.

Naturally, all of these notes are conveniently printed in the right places on the right reports, so that the need-to-know people can easily access the information they need.

“We enjoy working with EventPro. Everyone here LOVES it and finds it very user friendly. Staff who have worked with other catering software programs are finding EventPro far superior and easier to work with.”

- Lucy Medeiros,

The Ambassador Resort Hotel and Conference Centre,

Kingston, Ontario Canada

Your complete software solution

Deployed your way:
Desktop or Cloud

By combining purpose-driven software development with thorough implementation, in-depth customized training and fanatical ongoing support, EventPro provides the complete solution that – put simply – just works.