Event Management Software Features

Benefit: Tab organization facilitates quick, easy navigation. Use tabs to quickly move from the booking grid to event management details, customer contacts, venues, and suppliers.

Benefit: Wizards will guide you through the important steps of a booking and makes the system user-friendly (especially for users with minimal computer experience or new employees). This saves time and ensures that all necessary information is captured.

Benefit: Allows for enhanced data integrity. Unlock the power of your Windows computer with full 32-bit performance.

Benefit: EventPro is committed to incorporating customer suggestions and newer technologies to ensure that the software remains the most advanced event management package. Access to updates are included with the Upgrade Protection Plan.

Benefit: Customize each user to have limited access to specific areas. Allows users access to different areas, while giving other users view-only rights.

Benefit: The internal reminder system creates 'actions' - automatic pop up windows that notify users of impending tasks and to-do's. Create reminders for one person or a group of people.

Benefit: Quickly and easily drag and drop events from one location to another.

Benefit: Receive automatic notification of changes to an event and send email messages to clients and co-workers directly.

Benefit: Email standard contact letters and reports with any M.A.P.I compliant email program such as Microsoft Outlook. Email directly from the system and capture client contact information and email addresses.

Benefit: Save time by defining or importing all form letters. Merge fields automatically include all customer information.

Benefit: A user definable color code allows easy identification of the status of each event. This can be viewed daily, weekly, monthly or yearly.

Benefit: Turn off any event maintenance tabs not needed.

Benefit: Preset catering configurations for buffet and served menus.

Benefit: Preset beverage configurations for different pricing options.

Benefit: Define the type of room setup and maximum capacity for each.

Benefit: Quickly view each location’s room dimensions and special features that are available or built-in (e.g. built-in podium).

Benefit: Easily view event information from the detailed Event Management Screen - add setup equipment and staffing, or view customer discounts quickly.

Benefit: Set cost and price edit to each setup, staffing and catering types.

Benefit: Define the days your office is closed to prevent accidentally booking an event on those days.

Benefit: Update event start and end times easily.

Benefit: Save and export reports in a range of formatting options including: RTF, Excel, HTML and JPEG or as a PDF file.

Benefit: Create clear, accurate, professional room setup plans easily.

Benefit: Comment tabs allow the entering of specific event information which can be printed in any of the numerous report formats.

Benefit: Define client sub-groups and assign client discounts or custom rates according to their category.

Benefit: Record events the client has booked, contact with the client and the contact people associated with them.

Benefit: View a complete financial summary of each event, including profit/loss and margins.

Benefit: Produce monthly or periodic invoices and easily export invoicing data to third party accounting packages.

*Accounting packages we support:

AccPac Plus
AccPac Advantage
QuickBooks (QODBC)
SAP
Adept
Pastel
SAGE 50
Acomba
Microsoft Dynamics GP
Sun
MYOB

Benefit: Get fast, detailed information with professionally designed, built in reports, or customize reports with the report explorer.

*Producing new reports requires previous experience with SQL scripts and report building.