There are two sections to the Accounts screen. The top selection grid will contain a list of Account Groups. The bottom selection grid will contain a list of Account Codes grouped under the Account Group selected in the top grid.
First, you will create Account Groups and then add Account Codes to each group.
1.Select Setup | General Lookup Tables from EventPro's main menu.
2.From the General Lookup Tables drop-down list in the top left corner, select Accounts.
3.Click the New button in the upper right corner. The Account Group [New] window appears.
4.Enter an Account Group and a Description. You may want to use an abbreviation for the Account Group and the full name for the description. For example, you could call the Account Groups “AV” and “TX” and the descriptions “Audio Visual” and “Tickets Sales”.
6.There is no limit to the number of account groups you can create.
After you have created all the Account Groups you need, you can create Account Codes under each account group.
Account Codes allow you to perform more detailed tracking of sub-groups under your larger Account Groups. For instance, under an account group named “Catering,” you could create codes for “Concession Revenue,” “Catering Revenue” and “Catering Expenses.” Similarly, under “Equipment,” you might want to list codes for “Equipment Expenses” or “Equipment Rental Revenue.”
You may want to check with your accounting department for the correct codes.
1.Click to highlight the Account Group for which you want to create Account Codes.
2.Click the New button next to the bottom selection grid. The Account [New] window will appear.
3.Enter the Account Code and a Description of the account code. Usually the account code is a numeric value; check with your accounting department for the correct code.
4.From the Account Type drop-down list, select the type of account as Income or Expense
5.Click Save. In the Confirm dialog box that appears, select Yes if you want to add another account after this one, or No if you only want to enter the account you just created. You can always return later to add more Account Groups or Account Codes as you need them.
6.Later, you will be able to select from these account codes when setting up various records. For example, when you set up a resource item (see screenshot below), you will select the income account and expense account applicable to the item.
To Edit, View or Delete Account Groups or Account Codes, see Edit, View or Delete General Lookup Tables below.