After completing the above setup steps, you can now define each user’s access rights to the information entered into EventPro. This is where you will decide who has the right to add, modify or delete information. Defining user rights ensures that important information is not tampered with and that only those authorized to do so can access sensitive data. Only users with supervisor rights should be allowed access to this section of EventPro.
Before you begin assigning rights to each individual user, you may first want to create User Right Groups. Select Setup | User Right Groups from EventPro's main menu.
A User Right group allows you to define a standard set of rights for each category of users according to their ability to access your data. For example, you may want to create a group called “Caterers”, and select the access rights you would like catering staff to have. When you later assign rights to each catering staff user, you can select the “Caterers” user right group.
Creating User Right Groups will save you time when assigning rights to each user. Rather than having to individually select the access rights from the 100+ check boxes for each and every user, you can select a user right group and your pre-selected values will appear. If you make any changes to a user right group, those changes will automatically apply to all users assigned to the group.
If you want to later customize the rights for one particular user, you can do so. For example, perhaps all catering staff members have the “Caterers” user rights, but the Catering Supervisor needs superior rights. You can first assign the Catering Supervisor to the “Caterers” user rights group, but then select the <Custom> User Right Group. You can now manually add additional rights for the Catering Supervisor.
Note that the “User Right Groups” you create here are different than the “User Groups” to which you assign users when creating them under Step 3: Users. User Right Groups are used to determine the users’ access to information in EventPro. User Groups are used to categorize users for communication purposes, specifically who receives which Actions.