Before you begin creating accommodation reservations, you must first set up accommodation Rooms. Individual Rooms are set up within Room Groups and room groups are located within Locations. You can categorize your room groups according to criteria that suit the way you use your facility. For example, you may choose to separate rooms according to floors, size or other characteristics. If you operate a small facility, you may only need one location and one room group. You can then add one room at a time, or if several rooms have the same or similar properties, you can add multiple rooms simultaneously. You can also choose the rate codes that apply to each group of rooms.
Accommodations Setup Overview
Select Setup | Accommodations | Rooms from EventPro’s main menu.
There are four sections to the Setup Accommodations - Rooms screen.
| 1. | Along the top of the screen, below the header buttons, is the Location drop-down list. |
| 2. | The top selection grid will contain a list of the Room Groups. |
| 3. | The middle selection grid will contain a list of the individual Rooms in the Room Group selected above. |
| 4. | The bottom section of the screen contains the Restrictions tab, which displays restrictions for the Room highlighted above. |
You will work your way through the four sections of the screen to setup your accommodations.
| 1. | First, if you have more than one location, you will add Locations at the top of the screen. See Creating Locations. NOTE: If you have updated from a previous version of EventPro, all of your existing Room Groups will be added, by default, to a location entitled “MAIN”. You can edit the “Main” location and add additional locations, as required. |
| 2. | Next, you will create Room Groups within each Location. See Creating Room Groups. |
| 3. | Then, after creating Room Groups, you can add individual or multiple Rooms to each group. See Creating Rooms below. |
| 4. | If there are any Restrictions on the rooms, you can create them under the Restrictions tab. |
The rooms and information you enter will appear in your Accommodations Calendar.
