EventPro User Manual

Effective Dates for Accommodation Rates

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Effective Dates for Accommodation Rates

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Effective Dates for Accommodation Rates

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1.Go to Setup | Accommodations | Room Group Rates from Event Pro’s main menu.
2.In the middle of the screen, you will see the Effective Date.
a.This is the date upon which the currently visible rate codes for the accommodation rooms come into effect.
b.If the rates for your accommodation rooms will change on a certain future date, you can create a new effective date.  When you create a new effective date, you are not creating a duplicate list of accommodation rooms or rates. You are simply creating a new set of rates that will apply to the rooms upon a selected future date.
c.NOTE: The effective dates for Rooms are not linked to the effective dates for Locations and Resources.
Click to Expand/Collapse textCreating a New Effective Date for Accommodation Rates
1.Select Setup | Accommodations | Room Group Rates from Event Pro’s main menu.
2.Click the New button directly to the right of the Effective Date drop-down list.
3.The Resource Effective Date [New] window appears.  

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4.Select the desired Effective Date from the drop-down calendar and enter a Description.
5.Select a date from the Copy Items From drop-down list.  You will probably want to copy the rates from a previous date to use as a starting point.  Rather than starting from the beginning every time you create a new effective date (adding and defining all of the rates you need), you will find it much easier to copy everything from a previous date and make your changes and additions as required.
6.Click Save to save the new effective date.
Click to Expand/Collapse textChanging an Effective Date
1.Select Setup | Accommodations | Room Group Rates from Event Pro’s main menu.
2.Select the desired Effective Date from the drop-down list and click the Change button beside the Effective Date drop-down list.
3.You can make changes to the Effective Date and Description, but you cannot change the Copy Items From field.
4.Click Save.
Click to Expand/Collapse textDeleting an Effective Date
1.Select Setup | Accommodations | Room Group Rates from Event Pro’s main menu.
2.Select the desired Effective Date from the drop-down list and click the Delete button beside the Effective Date drop-down list.
3.A Warning dialog box will appear, warning you that you will delete all costs and prices defined for the effective date.  If you are sure you want to continue with deleting the effective date, click OK.
4.In the Confirm box, click OK to delete.  If you only have one effective date defined, you will not be able to delete it.  You must have at least one effective date defined.
5.Click OK in the Information dialog box to continue.