EventPro User Manual

Creating Room Groups

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Creating Room Groups

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Creating Room Groups

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1.From EventPro's main menu, select Setup | Accommodations | Rooms.
2.In the Setup - Accommodations Rooms screen, select the correct location from the Location drop-down list.
3.Click the New button to the right of the Room Group selection grid.  The Room Group [New] window appears.
Click to Expand/Collapse textGeneral

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1.General:
a.If it is not already selected, choose the correct Location from the Location drop-down list.
b.Enter an abbreviated name in the field labeled Room Group.
c.In the Description field, enter an expanded description.
d.In the Grid Position field, enter a number to represent where you want this group to appear relative to other groups on the Accommodations Calendar. If you do not select grid position numbers, the groups will appear alphabetically.
2.Cost/Price:
a.If applicable, enter a Cost and/or Price.  These settings will only be the default price for the rooms you add within this room group.  Later, you will be able to set charges for Individual Rooms, and create Rate Codes that apply under different criteria.
b.Check the Billable checkbox to indicate that the rooms in this group are usually billable.  Non-billable items will not show up in invoices.
c.The Minimum Margin is a percentage figure used to prevent staff from discounting below the set margin.
3.Applicable Taxes:
a.Check the boxes next to the Taxes that will apply by default to the rooms in this group.
b.Later, you will be able to set the Taxes for individual rooms.
Click to Expand/Collapse textAccounts
1.From the drop-down lists, select the Income Account, Expense Account and/or Department code that will apply by default to the rooms in this group.  You created these Account Codes and Department Codes earlier in your General Lookup Tables.
2.Later, you will be able to set the account and/or department codes for individual rooms.
4.When you have entered all the information you need to create the room group, click Save.
5.After you add all of your room groups, you can add rooms.