Click the Calendar button to view the Calendar page of EPWeb.
Remember that the visibility of the Calendar button was determined in the EPWeb Configuration under General Settings: Calendar.
•To select a different view, choose an option from the View drop-down list. Remember that the various calendar views available in the View drop-down list were defined in Calendar Views in EPWeb Configuration. The default View to which the calendar first opens was selected in General Settings: Calendar.
•You can also switch to any Day View by right-clicking in the calendar and choosing one of the Day View options (which have previously been defined under Calendar Views in the EPWeb Configuration).
•To filter by location group, choose an option from the Location Group drop-down. The default Location Group to which the calendar first opens was selected in the EPWeb Configuration under General Settings: Calendar.
•To filter the calendar down to one location, choose an option from the Location drop-down. The visibility of this Location drop-down depends on the Show Location Filter setting in the General Settings: Calendar in the EPWeb Configuration.
•Click the Today button to go to the current date. The arrows on either side of the Today button will scroll forward or backward per defined unit of the View (e.g. Month, Week, etc.).
•Click the drop-down arrow next to the Today button to open a monthly calendar, on which you can select a date to view.
•If there are double arrows beneath the Today button, click them to scroll through the pages of Locations for the view. Remember that the number of locations per page for Calendar Views are defined in Calendar Views in EPWeb Configuration.
Click Status Legend to see what statuses the colors represent. Click the X in the upper right corner of the drop-down to close it again.
If the Help icon appears in the upper right corner, you can click it to view Help information. The visibility of the Help icon and the Help content were defined in the EPWeb Configuration under General Settings: Calendar.
When you view the EPWeb Calendar, events will appear as color-coded areas within the cells.
However, whether you can actually see events in the EPWeb Calendar will depend on several settings in EventPro:
•The Event Status Code assigned to the event. The Event Status Code must be flagged as "Show on Web". See Chapter 1: Setting Up EventPro, Step 2: Status Codes, Event.
•The Event Web Status. If the Event Web Status is set to "Hide", the event will not appear on the EPWeb calendar. You can set this status for an event when booking the event (Chapter 2: Creating a Booking, Creating a New Booking: Event Information) or editing an event (Chapter 3: Event Maintenance, Modify Event Information: Event Tab). The default for newly booking events is set in your Event System Settings (Chapter 1: Setting Up EventPro, Step 1: System Settings, Events).
•The online visibility of the Location. The Locations must be flagged as "Show on Web". See Chapter 1: Setting Up EventPro, Step 8: Locations, Creating Location Groups and Locations: Locations.
If you are able to see the events on the EPWeb calendar, hover your mouse over the colored event cell to view a pop-up of event information. The amount of information that appears in the pop-up depends on the Event Web Status set for the event in EventPro (Chapter 3: Event Maintenance, Modify Event Information: Event Tab).
In the Event Information pop-up, there are two buttons: View and Edit. (Remember that your ability to view and edit events will depend on your Online Rights; review Chapter 1: Setting Up EventPro, Step 6: Company/Contact, Entering a New Company: Online Rights. and Entering a New Contact: Online Rights.)
1.To create a new booking or enquiry from the Calendar, click on a cell representing the location/date/time (as applicable, depending on the view) you want to book. If you are in a Day View, you can drag to select a range of hours. (NOTE: You will be able adjust the location/date/time later in the booking or enquiry wizard.)
2.Right-click and select New Booking or New Enquiry. Remember that in order to be able to start a new booking or enquiry from the calendar, you must have the relevant checkboxes selected in the EPWeb Configuration. See Configuring EPWeb Version 4, General Settings: New Booking and New Enquiry.
3.The New Booking Wizard or New Enquiry Wizard will begin, unless you are trying to create a booking or enquiry that is outside the minimum lead time or maximum advance booking time. In the EPWeb Configuration, you would have defined a Minimum Hours Lead Time and a Maximum Advanced Booking Days under General Settings: New Booking.