1.Select Setup | Location | Location Rates from Event Pro’s main menu.
2.Select the appropriate Location Group from the Location Group drop-down list at the top left corner or use the horizontal arrows to scroll through the list.
3.Click on the relevant Location in the Location Code list in the top selection grid.
4.Select the effective date from the Effective Date drop-down list in between the two selection grids. To create, change or delete Effective Dates, see the instructions under Applying Location Rates to Locations: Effective Dates for Location Rates above.
5.Select the relevant rate code from the Rate Code list in the bottom selection grid.
a.Edit: Click the Edit button to the right of the bottom grid. In the Location Rate [Edit] window that appears, make the relevant changes.
i.Note that these new location rates will only apply to locations used in newly created events. Location rates for locations within previously created events will not change, unless you click the Update button next to the Effective Date field between the two selection grids. A Warning dialog box will appear, informing you that this action will change location prices for all events in the selected effective date period (unless you have locked the rate for the location when assigning it to an event). If you want to continue with the location rate update, click OK.
ii.Click Save to save the new information, or Cancel if you decide to retain the original information.
iii.To change the name of the rate code, you must return to Step 7: Rate Codes, Location Rate Codes.
b.View: Click the View button to the right of the bottom grid. The [View Only] window for the selected record appears. This allows a user to view information about the record without being able to create, edit or delete it. Click Close when you are done viewing the information.
i.CAUTION – Instead of deleting a Location Rate altogether, it is recommended that you make the Rate “unavailable”. This will retain a record of this Rate, while making it unavailable for use. Follow the instructions for Editing a Location Rate. In the Location Rate [Edit] window, click on the Rate Tab and uncheck the Available checkbox to make the location rate unavailable.
ii.To delete the rate, click the Delete button to the right of the bottom grid. In the Confirm dialog, EventPro asks you to confirm the command. Click OK if you are sure you want to delete.