Backing up a file can be as simple as right-clicking the file, copying it and saving it under another name in a different place.  However, a haphazard, periodic approach to backup is only slightly more useful than no backup at all. Backup software will ensure that you have a proper system in place and stay on schedule.

There is an infinite variety of backup software available, so you should be able to find one that suits the needs and budget of your business.  Talk to representatives at a computer store or check out software reviews to choose the software that is best for you.  The software will guide you through the process of backing up your data.

Some backup software may also be included with your computer.  For example, Microsoft® Windows XP and Windows 2000 operating systems include a Backup Wizard.  If you want to use this Backup Wizard, click on the Start menu in the bottom left corner of your screen.  Select All Programs | Accessories | System Tools | Backup.  This will begin the Backup or Restore Wizard.

NOTE: We are not necessarily recommending the Windows XP or Windows 2000 Backup Wizard as the best choice for your business. We are merely describing it because it is a free option that most people already have on their computer.